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As a church leader, you need a way of balancing church expenditures to ensure effective improvement of the ministry without straining any members.  Financial tasks such as meeting budget goals, gathering receipts, and possibly reimbursing staff can be tiresome and consume a great deal of your time.

With expense management solutions, you have a convenient means of tracking transactions, allocating funds, and controlling expenses.  Doing so, you’re able to concentrate more on planning the future of your ministry than on daily spending.  The following are a few tech-based ways of managing church expenses easily.

 

It can be hard to predict when members of your congregation need to make church-related payments.  In some cases, volunteers from your church may be on a mission in a neighboring state and need to make a purchase.
With church websites and mobile apps, a request may be made for funds and you can approve them from any mobile device despite your location.  Additionally, mobile apps help your members and volunteers view their spending in real time so they are more likely to regulate it and save as much as possible.

 

The reimbursement process can be time consuming and complicated depending on the size of your church.  Furthermore, asking your staff to use their money on unexpected expenses often puts a strain on their finances, particularly if returning the money takes too long.  Though a credit card seems like a great solution, missed payments and additional fees are a common issue which adds to financial stress.

Prepaid cards with defined limits provide you with a safe means of transferring money.  They also offer you a convenient way of handing cash to volunteers and members of the church.  The last idea is to make use of a cloud-based tool that integrates your current accounting software, like PEX.  This solution may be connected to a mobile app which gives you full access to transactions and helps manage church expenses.